IAGG lottery updates

Just a quick note to let everyone know there will be some changes to how the IAGG lottery results are posted – we’ve had a number of instances over the last year, probably caused by the volume of lottery entries, the fact that some entries are 3 months before the drawing and some are because the lottery entry form can sometimes be treated like a scratchpad for ideas with people throwing ideas in the form 5-6 at a time and then forgetting all about them.

As a result we’ve had :

People not noticing their group has been selected and scheduled – and then as a result, not showing up to perform when scheduled

People not know which groups in the lottery are theirs – either because the names are very similar or because they submitted enough names that they lost track and then have to email to ask “are any of those mine?” when the results are posted or just seeing it and not realizing it is their group…and then not showing up to perform when scheduled.

Every time we have to fill in a hole in the calendar, it not only impacts the staff because we are having to scramble to find a group to perform at the last minute (groups that don’t have a proper chance to get the word out) but also the other groups because the IAGG depends on the performers to help promote the shows, so it means smaller audiences for the other 3 groups that hustled and showed up to perform like they’re supposed to.

SO – beginning with the next IAGG lottery :

The lottery draw will happen as normal – a full, random waitlist will be drawn at the same time as usual

When the lottery results are done they will be emailed out as normal, posted here in the performer blog and a link will go up in the Facebook group “HUGE Information Central” with the primary contact person listed for each group tagged.

We will begin asking for a confirmation reply from the primary contact person within a week – the confirmation deadline will be included in the email and all posts.

Groups that miss the confirmation deadline will be removed and we will contact the next group on the waitlist and continue until we have a full calendar and confirmations from everyone.

This is obviously several more steps in the process but this seems much better than just hoping people promote the show and show up to perform, which is all we really ask.

 

Let me know via email if you have any questions

Thank you 

Butch Roy